Guide to the SGA

Roles of the Officers

• Appoint faculty advisor, a secretary, an ombudsman, a parliamentarian, two freshman senators, faculty senate representative, board of governors representative, chairperson to student senate, and any other seats that come available in the executive, judicial and legislative branches.
• Coordinate actions necessary to carry out the will of the student body.
• Required to submit a report to the Student Senate at the first meeting of each semester disclosing all decisions made and actions undertaken on the Senate’s behalf that would otherwise require a vote.
• Maintain office hours in the SGA office of at least two hours a week.
• Preside over meetings.
• Any other questions about the president’s role can be found in Article IV Section II of the CU SGA Constitution.

• Assume role of president and secretary in his/her absence until their return.
• Provide a weekly report for committee attendances and absences.
• Appoint committee chair people for each of the active committees.
• Keep the Constitution and By-laws up to date and on file in SGA office.
• Maintain office hours in SGA office for at least one hour a week.
• Any other questions about the vice-president’s role can be found in Article IV Section III of the CU SGA Constitution.

• Prepare an annual budget for the ensuing semester and present it to the Student Body for approval.
• Chair the budgetary committee.
• Select two representatives not requesting money to serve on the budgetary committee.
• Have a vote in the Student Senate on issues concerning finances.
• Keep record of expenditures and income as well as supervise all transactions.
• Keep a positive balance for the SGA.
• Have financial records available at all times.
• Act as president in absence of president, v.p., and secretary in their absence.
• Maintain office hours in SGA office of at least two hours per week.
• Any other questions about the business manager’s role can be found in Article IV Section IV of the CU SGA Constitution.

• Prosecute all cases that are docketed in the student disciplinary process.
• Investigate any irregularities in SGA activity.
• Provide subpoenas to witnesses at least three days in advance.
• Enforce the SGA attendance policy.
• Maintain office hours of no less than one hour per week.
• Any other questions about the attorney general’s role can be answered in Article IV Section V of the CU SGA Constitution.

• Keep the minutes of all Student Senate meetings, and maintain a file of actions taken as a matter of public record.
• Keep the roll of all members at all Student Senate meetings.
• Serve as office manager and maintain office supplies and equipment.
• Act as president in the president’s and v.p.’s absence.
• Maintain accurate records of who made a motion and who seconded it, and record organizational votes if required by a motion for roll call or division vote.
• Distribute minutes to all members of the student senate and all SGA bodies.
• Type, print, or photocopy letters, memos, or other materials as required and requested for SGA.
• Maintain posted office hours of no less than two hours a week.
• Any other questions about the role of the secretary can be answered in Article IV Section VII of the CU SGA Constitution.

• Act as an advisor to the president on issues that concern Robert’s Rules of Order during meetings of the SGA Student Senate.
• Act as president in the absence of the President, Vice-President, Secretary, Business Manager, and Ombudsman.
• Advise the president as to any improper conduct of the members during a meeting of the student senate.

• Investigate any query made by the student body.
• Make weekly oral reports on the investigations.
• Act as president in the absence of the president, vice-president, secretary, and business manager.
• Maintain posted office hours of at least two hours a week.
• Serve as a member of at least one of the standing student affairs committees.

• Attend Board of Governors Meetings.
• Make weekly written and oral reports to the student senate on their activities.
• Relay policy between the student senate and board of governors.
• Request input into any manner involving students discussed by BOG.

• Attend faculty senate meetings.
• Make weekly written and oral reports to the student senate on the activities of the faculty senate.