SGA Bylaws

Article III - Executive Branch

Section II. The President of the SGA shall:

A. Preside as chair at Student Senate meetings.
B. Require reports from any or all organizations, committees, or commissions formed by, or funded through SGA.
C. Call special meetings of the Student Senate, with no less than 24 hours of publicly posted notice of time and place.
D. Appoint a Faculty Advisor, a Secretary, an Ombudsman, a Parliamentarian, two freshman Senators, Faculty Senate representative, a chairperson to all Student Senate ad hoc and temporary committees, a person to act in the interests of SGA between the spring and fall semesters (as necessary), and any other seats which become vacant within the executive, judicial, and legislative branches (with the exception of the Budgetary Committee).
E. Coordinate the actions necessary to carry out the will of the majority of the Student Senate as expressed in approved legislation or other actions.
F. Represent, either in person or by designated representative, the SGA in all transactions with the individuals or organizations outside the structure of the SGA.
G. Grant individuals the authority to make tentative plans for a proposal once it has been discussed in the Student Senate. Tentative plans are those plans that can be altered or cancelled once they have been presented to the Student Senate.
H. Form an executive council of subordinates as needed.
I. Serve as ex-officio member of all committees and commissions of the SGA.
J. Act on behalf of the Student Senate between the fall and spring semesters, during summer sessions, and at any other extended period where the quorum of Student Senate cannot be met.
K. The President shall be required to submit a report to the Student Senate at the first meeting of each semester disclosing all decisions made and actions undertaken on the Senate’s behalf that would otherwise require a vote.
L. Maintain posted office hours of at least two hours per week.

Section III. The Vice President shall:

A. Assume the powers and responsibilities of the President in the event of an absence, resignation, removal, or death, and shall continue to function as President for the remainder of the President’s term or until the President returns from an absence.
B. Act as Secretary in the absence of the Secretary or in the case that the Secretary is unable to serve. This duty shall be subordinate to the duty of act as President.
C. Perform the duties of the Chief Justice, Attorney General, or Prime Justice throughout the impeachment process, in the event that any of the aforementioned officers are under investigation.
D. Be the coordinator of all standing committees and commissions of the SGA, including overseeing Homecoming and the Spring Event.
E. Provide a weekly report for committee attendance and absences.
F. Appoint the Committee Chairperson of each standing committee of the SGA. In the event of a vacancy that exceeds three (3) weeks in a Committee Chairperson position, the Vice President may require a Senator temporarily to fill the Committee head position until a permanent replacement is found.
G. Serve as ex-officio member of all committees and commissions of the Student Senate.
H. Maintain up-to-date copies of the SGA Constitution and Bylaws, signed by the SGA President, Faculty & Staff Advisors, and Attorney General on file in the SGA Office.
I. Shall maintain office hours of no less than one hour per week.

Section IV. The Business Manager shall:

A. Prepare an annual budget for the ensuing semester and present it to the Student Senate for approval.
B. Chair the Budgetary Committee and coordinate it under Article V.
C. Select two organizational representatives or Senators from two organizations not requesting funds to serve on the Budgetary Committee.
D. Have no vote on the Budgetary Committee except in the event of a tie.
E. Have a vote in the Student Senate on all issues involving finance.
F. Keep record of expenditures and income, and supervise the management of all financial transactions.
G. Keep a positive balance for SGA.
H. Make reports at Student Senate meetings of major expenditures, income, and balances at the first meeting of each month.
I. Oversee the financial records of the SGA in conjunction with the Concord University Director of Business and Finance.
J. Keep financial records available for public inspection at all times.
K. Act as President in the absence of the President, Vice President, and Secretary, or in the event they are all temporarily unable to serve.
L. Maintain posted office hours of no less than two hours per week.

Section V. The Attorney General shall:

A. Prosecute all the cases that are docketed in the student disciplinary process.
B. Investigate, at the request of the Student Senate, any irregularities in SGA activity and report their findings to the Chief Justice for appropriate actions.
C. Provide all witnesses with subpoenas at least 3 days before their scheduled hearing.
D. Enforce the SGA attendance policy.
E. Maintain posted office hours of no less than one hour per week.

Section VI. The Secretary, Parliamentarian, and Ombudsman shall be the Appointed Officers of the Executive Branch, along with all others deemed necessary by the President.

Section VII. The Secretary shall:

A. Keep the minutes of all Student Senate meetings, and maintain a file of actions taken as a matter of public record.
B. Keep the roll of all members at the Student Senate meetings and meetings of the Executive Branch.
C. The Secretary shall inform the Attorney General upon the third absence of any member of the Student Senate.
D. Inform the President of any organization declaring intent to receive recognition in the Student Senate and shall record such actions in that weeks minutes.
E. Serve as office manager, and:

i. Monitor and maintain office supplies. Including, but is not limited to:

a. Paper.
b. Writing implements.
c. Scissors.
d. Tape.
e. File folders.
f. Staplers and staples.
g. Paper clips.
h. Printer toner.
i. A current copy of Robert’s Rules of Order.

ii. Monitor and maintain office equipment.
iii. Inform the Business Manager of the need for additional supplies or for repairs/replacement of equipment.

F. Act as President in the absence of the President and the Vice President, or in the case that the President and the Vice President are temporarily unable to serve.
G. Maintain accurate records of who made a motion and who seconded it, and record organizational votes if required by a motion for role call or division vote.
H. Distribute minutes to all members of the Legislative and Executive Branches, all SGA Advisors, the President of the University, and any student, faculty, staff, or administration members who request them in writing.
I. Type, print, or photocopy letters, memos, or other materials as required and requested for the SGA.
J. Maintain posted office hours of no less than two hours a week.

Section VIII. The Parliamentarian shall:

A. Act as an advisor to the President of the SGA on, but have no power to enforce, Robert’s Rules of Order as well as the current Constitution and Bylaws.
B. Act as President in the absence of the President, Vice President, Secretary, Business Manager, and Ombudsman, or in the event that they are temporarily unable to serve.
C. Advise the President as to any improper conduct of the members during a Student Senate meeting.

Section IX. The Ombudsman shall:

A. Investigate any query made by the Student Body.
B. Make weekly oral and written reports to the Student Senate on their investigations.
C. Act as President in the absence of the President, Vice President, Secretary, and Business Manager, or in the event that they are all temporarily unable to serve.
D. Maintain posted office hours of no less than two hours a week.
E. Serve as a member of at least one of the standing Student Affairs committees.

Section X. Temporary replacements may be made by the SGA President until the Student Senate can approve a permanent replacement.